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Adding and Managing Content

by LiveModern Webmaster last modified Nov 09, 2010 11:27 AM
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Using a Content Management System (CMS), LiveModern makes it easy for anyone to add content to a website. Whether it is a web page, an image, a link to a resource, a news release or a calendar item, the process is similar. And you only need your web browser to do it.



As a site member, you have a folder in the members section where you can store your content (home page, events, news items, images, etc.). To see your member folder, click on the My Folder link once you have clicked on your name in the upper right corner of any page. If you click on the Contents tab, you'll see a list of all of the different content that is contained in your member folder.

Rather than detailing how to add and edit all the different types of content available, we will cover adding one type of content, a page, in detail. All content types are added and edited in a very similar manner, so it is mostly a matter of repeating the steps here.

Adding a page

What is a page? A page is a page of content, usually a self-contained piece of text. Pages (usually called a web page) can be easily written using the built-in content editor. The default home page for a member, found in your member folder, is one example of a page. In fact, note that your default home page is private (more on this below) and no one can see it but you. So you can test your page editing skills on your home page before publishing it to the world wide web.

To add a page, you will need to be in your member folder. You can go to your member folder by clicking on the my folder link under your name at the top of any page (when you are logged in). This folder, when you click on the contents tab, shows you the list of items in the folder and lets you edit them. If you do not see this contents tab, you do not have permission to add or edit content in this location (i.e., you will not see these tabs for most pages on the site).

Once you are in your folder, you will notice a drop down menu in the green bar: Add new.... Clicking on this gives you the list of content types you can add in this folder. Select page from this list. Once a page has been added you are taken immediately to the edit view for that page.

Complete details about adding content is found in the Plone User Manual.

Editing a page

The page can be edited directly in the web browser, using the edit form. One thing to note is the  edit tab at the top of the page (there are other tabs, see below). Clicking on the edit tab allows you to edit content.

There are three fields that you can edit for a page:

  • Title—As a required field, this item will be shown at the top of the page, in the search interface, in the title of the browser, in the URL that is generated for the page, and so on. Think of it as a headline in a newspaper article, very short (just a few words) and descriptive.
  • Summary—This is a short lead in to the page, usually no more than 75 words, to introduce the page and provide a teaser for the remainder of the page. It's the most important text on your web page, as far as site visitors and search engines are concerned. (This field is sometimes called Description in other content types.)
  • Body Text—This field contains the body of the page. You can use the easy-to-use and built-in content editor (the button bar right above the Body Text box) to format your text and paragraphs, insert images, insert links to other pages, etc.

Once you have finished editing your page, click the Save button. You will be returned to the view tab where you can see how the page will be rendered. To edit it again, click on the edit tab.

If you don't provide correct input on the edit form, when you save the page you will be returned to the edit view and your errors will be highlighted. At this point your changes have not been applied - you must correct the mistakes and click Save again.

For more information, see Editing Content in the Plone User Manual.

Assigning tags to content

Any content can have properties assigned to it. These properties are also known as metadata and provide information such as tags, copyright and contributor information. The most useful metadata to add to most of your content is tags.

To assign tags to your page, click on the Categories tab when you are in edit mode on the page. We have established a very broad list of tags that are relevant to the content of this website (modern housing products and services). Click on a tag to associate it with your content. Use control+click (command+click on a Macintosh) to select multiple tags from the list.

When you are finished with assigning any tags or other properties to this content, click Save. Note that if you assigned tags, they are now listed at the bottom of the page.

For more information about assigning additional properties to your content, see the Plone User Manual.

Publishing your content

Most content is created in a private state which means site visitors cannot see it. This enables you to refine your content until you are ready to publish it. If private, the content will not show up in the site search results or in any of the portlets. No one will see it. Once published, public documents are visible to anyone and available through the search feature, as well as in any appropriate portlets. (The major exceptions are any image or forum content: they are always published immediately you click the save button.)

When you are satisfied with your content you will need to submit it for publishing. To do this, click on the red  private state button in the green bar. This list gives you access to the options available to you in the publishing process for this type of content. Select Submit for publication to notify the LiveModern webmaster that you want to publish your page. A reviewer will review your content and decide whether to publish it as-is, edit it and publish it, or reject it. This will usually happen within one business day. Until it is reviewed, your page will stay in the Pending state, unless you retract it for further editing. For more information, see the Plone User Manual.

Adding and editing other forms of content

There are several different object types that come by default in this website. Adding and editing these object types is a similar process to the one described above for pages.

  • Images—Image files usually end with an extension such is: gif, jpg, or png. When you add an image, the id of the object is assigned to be the file of the image. So if you upload an image called photo.gif, it will be accessible on the website as When adding or uploading a new image you can select the image from your file system by using the choose file button and selecting the file from your hard drive or local area network. Please remember to keep your image sizes small, under 150KB if you can. The optimal width for images on LiveModern for most of our visitors is 500 pixels.

  • Events—An event is something to be added to the calendar, such as a meeting, a conference, or other time-based event. When an event is published in the calendar, it also appears in the list of "upcoming events" portlet and the events tab. See Publishing an Event or News Item for details.

  • Links—A link is simply an easy way for you to link from our website to another one. We ask that you enter a title and summary as with any other content, because that is what most visitors to LiveModern will see. Then they can click on your link to leave the site.
  • Folders—Folders are the simplest and most powerful mechanism for organizing content. A folder is a container that can house any of the above content. By default all content types can be added to a folder. However, if you are adding a lot of your own content to the site, we recommend making folders for each content type in your member folder.

Discussing Content

By default, almost any piece of content on this website can be discussed. If discussion is enabled, when viewing content the discussion will be shown and logged in members will be allowed to participate. You can turn discussion off for any of your content in edit mode, by clicking on the Settings tab.

For More Information

This is a simple overview of the publishing process on LiveModern. Much more detail can be found in the Adding Content and Managing Content in the Plone User Manual.




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